THE TEAM
Short Event Productions take on the planning and hard work of the event coordination and logistics for the benefit of your business to create memorable events that run to schedule, on time and on budget.
With extensive production experience in conferences, roadshows, large outdoor events, formal dinners, street events and festivals, the team is passionate and enthusiastic, with the focus on delivering the vision of the event.
The mission for our event management company, is to create memorable events that engage and inspire long lasting relationships between our clients and their audiences. With so many years working in the event management industry, we have well developed systems and procedures to deliver logistically flawless events on time and on budget.
THE EVENTS
Short Event Productions operates with a flexible and collaborative approach, assembling a diverse team of experts and contractors based on the specific needs of each event they produce. This allows them to tap into a wide range of skills and experiences within the event industry to ensure the success of each project.
Aus Lights on the River in Elder Park for Australia Day
City–Bay Fun Run
New Years Eve Glenelg and Brighton
Future Energy Week Conference
Women in Space Conference
International Beach Volleyball at Glenelg
Expo area and logistics of the Australian International 3 Day Event
Winemakers Federation of Australia National Conference
Moonlight Markets
Regional Speaking Tours
Italian Week Official Dinner
Roads and Works Conference planning for Local Government
Christmas Parades and Carols
Proclamation Day Lunch for City of Holdfast Bay
Symphony Under the Stars at the City of Marion
Tour Down Under Bupa Challenge finish area
War Memorial launches and Anzac Day Dawn Services
South Australian of the Year Presentation Evening
Festival of the Hills Fringe Festival
Remembrance Day Breakfast and Anzac Day Gala Ball for the Repat Foundation
A snapshot of events Short Event Productions has organised from start to finish or delivered an element of the event:
Future Energy Week 2023
Aus Lights on the River 2023 event
Aus Lights on the River 2022 event
THE DIRECTOR
Cassandra Douglas is the Director of Short Event Productions an event management company specialising in event concepts, production and delivery.
A well organised, creative, personable individual with a proven record in successfully delivering major and minor events, community activations, indoor and outdoor events, conferences, formal dinners and much more.
Creating documentation for concepts, budget forecasts, booking procedures, policy development, risk management, sponsorship management, and building relationships with community and business.
Cassandra Douglas
Director
Short Event Productions
Qualifications
Governor’s Leadership Foundation Course (2023)
Masters of Management – Tourism and Events (ongoing). University of South Australia, Adelaide (2017)
Advanced Diploma of Community Sector Management, Community Center’s SA, Glandore (2015)
Graduate Diploma in Festival and Event Management (2008)
Graduate Certificate in Festival and Event Management (2007)
Bachelor of Cultural Tourism, Flinders University, Bedford Park (2003)
SERVICES
Speakers
Source speakers and bios for website and marketing, collating PowerPoint presentations, speaker’s transport, and dietary requirements, rehearsals, and manage any schedule changes.
Briefing Sheets
Provided to all parties involved in the event – speakers, performers, all contractors, attendees, staff and vendors to provide details for arrival and departure times, services required, parking, schedule times, any equipment, contact numbers, any safety or additional instructions.
Speech Notes
Creation of speech notes to match the timing for the event. Written for MC’s, individual speeches, voice overs etc.
Program Development, Event Schedule
Work with client to design the event schedule for the day(s) of the event. At the event ensuring the event stays on schedule, performers and speakers arrive on time, catering on schedule, key personnel are informed of any changes to timings, venue kept informed.
Ticketing
System chosen and or built for the type of event being organised. May be an existing format depending on the requirements of the event, or a purpose-built platform to manage:
Attendee registrations
Dietary
Accommodation and travel
Program details etc
Audio Visual management
Source quotes, work with successful company to confirm all AV requirements, theming, build schedule, run sheets and supply of all visual materials.
Expo Area
Working with event organisers to curate participation in an expo area, to add additional value to sponsors, another income stream, additional interest for attendees and expand outcomes - managing the application process, layout, bump in and out, furniture.
Venue Management
Work with the chosen venue, source quotes, coordinate catering including dietary requirements, build schedules, timing with the venue, design and include additional event elements, such as networking drinks and entertainment.
Contractor Management
Manage all contractors at an event from sourcing quotes, to build schedules, delivery of the event, invoices and payments.
Security
Onsite asset management protection, crowd management, performer and speaker protection.
Cleaning
Work with the venue to ensure the provision of bin receptacles, recycling and compostable, ensuring catering supplies are recyclable or compostable, return the site to pre-event status.
Registration
Management of all attendee’s at registration for a quick and efficient process and information source for the event.
Financial management
Develop a budget forecast for the event and provide weekly updates for the project team, review invoices for payment and present final budget outcomes.
Risk Management
Create a risk management document to manage all the elements of the event and mitigate any risks. Create an emergency response plan, including contacts for key personnel and an evacuation plan.
Accommodation
Coordinate all accommodation partnerships for speakers and attendees.
Website
Management including ticketing requirements, working with the contractor, uploading sponsors and speaker details.
Planning Meetings
Coordinate the planning meetings and organise agendas, diary meetings, minutes, present a critical path of timing to manage the event, preparing information updates, current status report, direction on next steps.
Operation Manual
Detailed scheduling information for the staging of the event, available for key personnel to use as a reference or to manage the sections of responsibility. It includes contact details for contractors, key personnel, performers and speakers, event timing, site maps, event schedule, risk management plan, operational details such as images of access passes and tickets.
Signage
Directional and promotional signage at the event including sponsor recognition and attendee passes.
Post Event
Provide an evaluation report, attend debrief meeting, collation of surveys from attendees (if applicable), final budget reconciliation and analysis.
Sponsorship
Client to source sponsors. Once procured assist with the management of sponsor expectations and deliverables.
Post Procurement confirmation
On Site Crew
Short Event Productions will supply qualified staff at the event (number dependent on proposal).
On Site Management
Oversee the following:
Bump in and out of the event
Set up and manage any registration
Ensure venue is ready for the start time
Manage all aspect of the event – according to the run order
Ensure all event and or accommodation queries are managed in a timely manner
Stage Management
Depending on the size and number of speakers/performers an additional stage manager will be available – additional to the initial procurement discussion.
Client to Manage
In planning and executing this document, it is understood that the client will manage the following:
Nomination of key person to answer questions regarding the planning of the event
Source all sponsors
Provide previous databases and documentation for event planning
Manage the marketing and updates to the delegates
Pay all invoices to agreed terms to suppliers once Short Event Productions has verified details
TESTIMONIALS
We cannot thank you enough for everything! You have delivered the most outstanding event. Congratulations!
Jan Chorley
CEO
Australia Day Council of SA
Thank you for all of your efforts to make the event such a success. Your attention to details is second to none.
Mayor Jill Whittaker OAM
Campbelltown City Council
Our event went to new heights of professionalism with Cassandra’s expertise on our side. It allowed me to focus on delivering content, facilitating engagement and building the community of people involved.
Quentin Roberts
Managing Director
EfficientSee Pty Ltd
